Privacy Policy
Beerens places great importance on the protection of your personal data. In this Privacy Policy, we aim to provide clear and transparent information about how we handle personal data. We do everything possible to safeguard your privacy and therefore handle personal data with care. Beerens always complies with the applicable laws and regulations, including the General Data Protection Regulation (GDPR). This means that, at a minimum, we:
- Process your personal data in accordance with the purpose for which it was provided; these purposes and types of personal data are described in this Privacy Policy;
- Limit the processing of your personal data to only those data that are strictly necessary for the purposes for which they are processed;
- Request your explicit consent when we require it for the processing of your personal data;
- Have implemented appropriate technical and organisational measures to ensure the security of your personal data;
- Not disclose personal data to third parties, unless this is necessary for the fulfilment of the purposes for which it was provided;
- Be aware of your rights
As Beerens, we are responsible for the processing of your personal data. If, after reading our Privacy Policy, or more generally, you have any questions about this or wish to contact us, you can do so via the contact details provided at the bottom of this document.
Processing of personal data of Customers or suppliers
Personal data of customers or suppliers are processed by Beerens for the following purpose(s):
- Administrative purposes;
- Communication regarding the assignment and/or invitations;
- Carrying out or issuing an assignment.
The legal basis for this personal data is:
- The agreed assignment/order;
For the above purpose(s), Beerens may request the following personal data from you:
- First name;
- Prefix;
- Last name;
- (Business) Telephone number;
- (Business) Email address;
- Gender.
Your personal data are stored by Beerens for the above-mentioned processing activities for the following period:
- For the duration of the agreement and thereafter only in the financial administration for a maximum of 7 years.
Processing of personal data of Newsletter subscribers
Personal data of Newsletter subscribers are processed by Beerens for the following purpose(s):
- Informing the individual through news updates.
The legal basis for this personal data is:
- The Newsletter subscription form
- The professional following of our company page on social media;
For the above purpose(s), Beerens may request the following personal data from you:
- First name;
- Prefix;
- Last name;
- Email address.
Your personal data are stored by Beerens for the above-mentioned processing activities for the following period:
- For the duration of the subscription.
Processing of personal data of prospects and/or interested parties
Personal data of prospects and/or interested parties are processed by Beerens for the following purpose(s):
- Providing information in the form of newsletters and/or targeted communications.
The legal basis for this personal data is:
- Oral consent, providing a business card and/or via a LinkedIn connection;
For the above purpose(s), Beerens may request the following personal data from you:
- First name;
- Prefix;
- Last name;
- Telephone number:
- Email address.
Your personal data are stored by Beerens for the above-mentioned processing activities for the following period:
- During the period in which one is regarded as a prospect and/or interested party.
Processing of Employees’ Personal Data
Employees’ personal data are processed by Beerens for the following purpose(s):
- Carrying out the employment contract.
The legal basis for this personal data is:
- Employment contract
For the above purpose(s), Beerens may request the following personal data from you:
- First name;
- Prefix;
- Last name;
- Telephone number;
- Email address;
- Date of birth;
- Salary information;
- Copy of ID;
- Citizen Service Number (BSN);
- Bank details;
- Fingerprint;
Your personal data are stored by Beerens for the above-mentioned processing activities for the following period:
- During the period one has a contract and thereafter only in the financial administration for a maximum of 7 years.
Disclosure to third parties
The data you provide to us may be disclosed to third parties if this is necessary for the fulfillment of the purposes described above. For example, we use a third party for:
- Managing the online environment of the GDPR program;
- Managing the (financial) administration;
- Managing newsletters, invitations, and personal correspondence.
- Absence guidance
- Implementing body for pension accrual
- UWV, Tax Authorities, Insurance Company
- Industry Association CBM and Expertise Centrum Meubel
We never disclose personal data to other parties with whom we have not concluded a data processing agreement. With these parties (processors), we of course make the necessary arrangements to ensure the security of your personal data. Furthermore, we will not provide the data you have given us to other parties unless this is legally required and permitted. An example of this is when the police request (personal) data from us as part of an investigation. In such a case, we are obliged to cooperate and must provide these data. Personal data may also be shared with third parties if you give us written consent.
Within the EU
We do not disclose personal data to parties established outside the EU.
Minors
We process personal data of minors (persons under 16 years of age) only if written consent has been given by the parent, guardian, or legal representative.
Retention period
Beerens does not retain personal data longer than necessary for the purpose for which it was provided or as required by law.
Security
We have implemented appropriate technical and organizational measures to protect your personal data against unlawful processing; for example, we have taken the following measures:
- All persons who may access your data on behalf of Beerens are obliged to maintain its confidentiality.
- We apply a username and password policy across all our systems;
- We pseudonymize and ensure the encryption of personal data when necessary;
- We make backups of personal data to be able to restore it in the event of physical or technical incidents;
- We regularly test and evaluate our measures;
- Our employees have been informed about the importance of protecting personal data.
Rights regarding your data
You have the right to access, rectify, or delete the personal data we have received from you. You may also object to the processing of your personal data (or part of it) by us or by one of our processors. In addition, you have the right to have the data you provided transferred to yourself or, at your request, directly to another party. We may ask you to identify yourself before we can comply with the aforementioned requests. If we process your personal data based on consent you have given, you always have the right to withdraw that consent.
Complaints
If you have a complaint about the processing of your personal data, we ask you to contact us directly. If we cannot resolve the issue together, we understand this is very unfortunate. You always have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), which is the supervisory authority for privacy protection.
Questions
If you have any questions or comments regarding our Privacy Statement, please contact us!
Contact details for customers, prospects, and interested parties
Beerens Winkelinrichting B.V. and Beerens Interieurbouw B.V.
Department Sales
Europalaan 2
5121 DJ Rijen
0161-230090
Email: sales@beerensgroup.nl
Contact details for employees, applicants, and others
Beerens Winkelinrichting B.V. and Beerens Interieurbouw B.V.
Afdeling HR
Europalaan 2
5121 DJ Rijen
0161-228481
Email: info@beerensgroup.nl