2 Part I – Personal data
2.1 Beerens Group may process your Personal Data in the following situations:
2.1.1 You are (employed by) a customer of Beerens Group;
2.1.2 You are (employed by) a prospect of Beerens Group;
2.1.3 You are (employed by) a distributor of Beerens Group;
2.1.4 You are (employed by) a supplier of products or services to Beerens Group;
2.1.5 You are an applicant of Beerens Group;
2.2 The Personal Data that Beerens Group processes (among others to create an Account) includes:
2.2.1 Your first name and family name;
2.2.2 Your gender;
2.2.3 Company name
2.2.4 Your (business) address details;
2.2.5 Your (business) e-mail address;
2.2.6 Your (business) telephone number;
2.2.7 Additional Personal Data, depending on the nature of your relationship with Beerens Group.
2.3 In addition to this Personal Data, there may be other situations whereby you provide further Personal Data to us. This concerns the following categories of Personal Data:
2.3.1 The Personal Data that you provide to Beerens Group in the course of doing business with Beerens Group, including but not limited to Personal Data needed to perform under any agreement concluded with Beerens Group.
2.3.2 The Personal Data that Beerens Group obtains through your use of our Website, by contacting us or otherwise communicating with us, whether or not on behalf of a company.
3.1 In principle, Beerens Group collects Personal Data from you.
This is not so in the following cases:
3.1.1 If Beerens Group receives your Personal Data from a customer, distributor or supplier which transfers this data to Beerens Group. This enables Beerens Group to fulfill its obligations pursuant to an agreement with the customer, distributor or supplier concerned;
3.1.2 If Beerens Group receives Personal Data from another organization.
4 Legal grounds
4.1 Beerens Group collects Personal Data based on the following legal grounds:
4.1.1 The processing is necessary for the execution of an agreement which you, your employer or customer is a party to, or to take measures at your request prior to entering into an agreement;
4.1.2 Based on Beerens Group’ legitimate interest as a commercial organization to offer its products and recruit personnel, except if your interests or fundamental rights outweigh these interests;
4.1.3 If required, Beerens Group will request your additional consent to process your Personal Data.
5.1 Beerens Group processes Personal Data for the following purposes:
5.1.1 To enable Beerens Group to execute the agreement with you, your employer or customer. This includes but is not limited to supplying products.
5.1.2 To enable Beerens Group to identify you, communicate with you and supply products to you on location.
5.1.3 To enable Beerens Group to conduct direct marketing activities, including but not limited to informing you about our products, events, and options to assess the effectiveness of these activities;
5.2 The provision of the requested Personal Data under Article 4.1.1 is a necessary condition for entering into an agreement with Beerens Group. By failing to provide this information, Beerens Group may not be able to fulfill its obligations pursuant to any current or future agreements. The provision of the requested Personal Data under 4.1.2 and 4.1.3 is not a requirement, or a necessary condition for entering into an agreement with Beerens Group. However, by failing to provide this data, Beerens Group may not be able to meet its obligations.
6 Data retention
6.1 Beerens Group never stores collected Personal Data longer than necessary for the purpose for which this Personal Data was originally obtained. Personal Data will never be stored longer than the periods indicated below, unless Beerens Group is legally obligated to store this Personal Data for a longer period (for tax purposes, for example) and unless you have given your consent to store this Personal Data for a longer period.
6.2 The storage periods for the following categories of Personal Data are as follows:
Personal Data of (persons employed by) customers and suppliers: 5 years after the termination of the last agreement with Beerens Group;
Personal Data of (persons employed by) prospects: 5 years after the last contact with Beerens Group;
Personal Data of applicants: 4 weeks after the end of an application procedure, unless you have given us your permission to store this Personal Data for a longer period. In this case, we will store the Personal Data for a maximum of 1 year after the end of the application procedure;
Personal Data provided by the contact form on our Website or otherwise voluntarily provided to Beerens Group: 1 year after the last contact with you.
7 Receivers and transfer
7.1 Beerens Group may transfer Personal Data to third parties, so-called ‘receivers’, if this is necessary for the implementation of the purposes referred to in this Policy. The (categories of) possible receivers of Personal Data include:
7.1.1 Our (ultimate) parent company and other companies affiliated with Beerens Group;
7.1.2 Our business relations, customers, (Cloud) suppliers and contractors, for the performance of an agreement with Beerens Group, or pursuant to our normal business activities with you, your customer or employer;
7.1.3 Our auditors, legal advisors, accountants and other advisors;
7.1.5 Possible other receivers which you explicitly or implicitly consent to for the performance of services by Beerens Group to you, or the company that you work for.
8 Potential receivers and transfers
8.1 In addition to receivers as referred to in Article 7, Beerens Group may disclose or reveal Personal Data in the following cases:
8.1.1 If Beerens Group is involved in the purchase or sale of a company, in which case Personal Data may be supplied to a prospective buyer, in which case the Personal Data will be provided in accordance with this Policy;
8.1.2 If Beerens Group must provide Personal Data pursuant to a legal obligation, or to implement the Policy, the General Terms and Conditions of the agreement with you (or your employer or client), to safeguard the rights, ownership and freedoms of Beerens Group or its customers, or others, then Beerens Group shall take such action as required.
9 International transfer
9.1 In principle, Beerens Group will not transfer Personal Data to countries or international organizations outside the European Economic Area (hereinafter: “EEA”).
9.2 If Beerens Group does transfer Personal Data to a country or international company outside the EEA, then Beerens Group shall ensure that appropriate safeguards are in place to protect the Personal Data.
10 Technical and organizational measures (security)
10.1 Beerens Group attaches great value to protecting Personal Data and has taken appropriate measures and implemented the necessary safeguards. These measures meet the requirements under the GDPR, and include:
Access security based on ‘need to know’.
Clear internal rules regarding ICT use and performing random checks on compliance.
Good backup and recovery procedure.
Sufficient technical measures such as: firewalls, anti-virus & anti-malware software, secure internet connections, authorizations and passwords.
Encrypt data and pseudonimize personal data.
Internal protocol data leaks.
11.1 Depending on the situation and subject to certain conditions, the GDPR gives Data Subjects the following rights:
11.1.1 The right to request permission to inspect the Personal Data;
11.1.2 The right to request rectification of the Personal Data;
11.1.3 The right to request the removal of Personal Data;
11.1.4 The right to request limiting the processing of data;
11.1.5 The right to object against the processing;
11.1.6 The right to data portability;
11.1.7 If the processing is based on permission: the right to withdraw permission at any time without it affecting the legitimacy of the processing prior to the withdrawal;
11.1.8 The right to submit a complaint to a supervisory authority like the Dutch Data Protection Authority.
11.2 To exercise these rights, Beerens Group may request specific additional information. This additional information is only processed for the purpose of exercising the aforementioned rights.
12.1 If you have questions about the processing of Personal Data by Beerens Group and requests regarding your Personal Data (as referred to in Article 11), please contact Beerens Group via the information mentioned in Article 1.1 of this Policy.
13.1 Cookies are small data files that are sent to your browser and stored on the device with which you are visiting different locations on the Internet. Beerens Group uses these cookies to make sure that the Website can be used as intended by Beerens Group.
14.1.1 Ensuring an optimal functioning Website;
14.1.2 Developing and improving the Website;
14.1.3 Enabling contact with Beerens Group via the Website;
14.1.4 Analyzing use of the Website, including analyzing what companies visit Beerens Group’s website based on IP-addresses;
14.1.5 Creating statistics on the use of the Website;
15 Which cookies are used
15.1 Below follows a list of the cookies that are placed, what they do and how they work.
|Placed by||Cookie name||What does the cookie do||How long|
|Google, Inc||Google Analytics||Analytical Cookie. Monitoring and storing analytics of use of the Website. This cookie does not contain or process any Personal Data||2 years|
|Mailchimp Inc||See all details on https://mailchimp.com/legal/cookies/
This cookie does contain or process any Personal Data
15.2 Other cookies
Beerens Group may not always have a clear insight into the cookies placed by third parties via the Website. One example is the use of embedded elements on the Website. These are texts, images or videos that or not stored on Beerens Group’s Website but are shown via the Website. If you encounter cookies on the Website that fall under this category and are not mentioned above, please let us know. Alternatively, you can directly contact the third party and ask which cookies they place, and their reasons for placing the cookie, what the storage term of the cookie is and how your privacy is safeguarded.
16 Browser settings
16.1 If you do not agree with cookies being stored on your device and/or computer, you can adjust your browser settings to receive a warning before the cookies are stored. You can change the browser settings to refuse all cookies, or only refuse the cookies of third parties. It is also possible to delete stored cookies. Please note: you must change the settings for each browser and every device that you use.
16.3 More information on your browser’s settings is available via your browser’s help function.
17.1 This Policy must be adjusted every now and then following changes to rules regarding the Website or cookies. Beerens Group reserves the right to change this Policy without notice. This page will always contain the most recent version of the cookie statement.